You may download these instructions in PDF format
here
Completing the grant proposal is a two-step process.
1) Filling out the Grant Proposal
- Create a grant proposal on your My Home page for each project you plan to write up.
- My Home is your home page on the clearinghouse. You access it by entering your user ID and password. This means other applicants will not see your grant proposal and you can return to the clearinghouse to complete it on your schedule. You can share your user ID and password to have multiple people contribute to the grant proposal when they have time to do it.
- Fill out a grant proposal online or offline. Note, you must be logged on to the internet to save changes to your grant proposal.
- Keep answers succinct, but provide adequate explanation.
- When entering dollars, use whole dollars. Do not use punctuation when entering dollars in these boxes because it will zero-out your entry:
- Funding requested
- Match amount
- Detailed Budget form
- Project Overview
2) Submitting the Grant Proposal to the Clearinghouse
- You must be online to submit
- Your grant proposal must be complete to submit. If it isn't, you will get a message from the clearinghouse as to which section you need to complete to be able to submit.
- You may not submit more than 5 grant proposals per organization.
- Submit your Letters of Commitment and Fiscal Sponsor Agreement Form (if applicable) via mail directly to the Clearinghouse.
- After you submit, you should get an e-mail from the clearinghouse confirming your submittal. If you do not get an e-mail confirmation, contact a grant manager from the roster at http://www.firesafecouncil.org/about/staff_roster.cfm or 800/372-2543 (FS CALIF).
Helpful Resources
These Instructions:
Use these instructions to guide you in properly filling out the grant proposal. The instructions may refer you to other helpful sources. One of those is the Office of Management and Budget's circulars governing grant management. Organizations need to factor principles from the circulars into their grant proposals to facilitate adequate project funding and avoid having costs disallowed. Organizations that receive funding will be required to comply with the relevant circulars:
| Organization Type | Admin. Requirements | Cost Principles | Audit Requirements |
| Institutions of higher education1, hospitals2 and other nonprofit organizations3 |
A-110 as implemented in 2 CFR 215 |
A-21 as implemented in 2 CFR 2201
45 CFR 74, app E2
A-122 as implemented in 2 CFR 2303 |
A-133 |
State and local governments, federally recognized
Indian tribal governments | A-102 as implemented by each agency in the Code of Fed. Regs. | A-87 | A-133 |
Grantwriting Sessions
Register for a session! Applicants who attend training sessions improve their ability to compellingly communicate their project idea to funders. Think about your project beforehand and come with questions. These workshops are mandatory for first time applicants and highly recommended for prior users.
Resource Center
Go to the Resource Center for FAQs and a sample grant proposal
E-mail
Write the clearinghouse with questions directly to a grant manager in your region. A staff roster can be found at http://www.firesafecouncil.org/about/staff_roster.cfm.
Call Us
800/372-2543 (FS CALIF).
Completing the Grant Proposal Step-by-Step
ORGANIZATIONAL INFORMATION
1. Organization Name
Enter the name of the organization applying for project funding.
2. Organization Address
Address, City, State, Zip
Enter this information for the organization.
3. Primary Contact Person
Enter this information for the person who will manage the project.
4. Administrative Contact Person
Enter this information for the person who will be the contact for administrative matters. The Administrative Contact must be a different person than the Primary Contact.
5. Type of organization
Select the appropriate entity. The applicant organization must have legal standing to apply for a grant from the California Fire Safe Council. If you are a Nonprofit, For-Profit or Other organization, you must be incorporated to do business in the State of California and you must have a Federal Employer Identification Number/Federal Tax Identification Number (FEIN/FTIN).
If you do not meet these requirements, you must identify a fiscal sponsor that has legal standing to act as your financial administrator.
If you are applying from a state agency, you must have spending authority; contact your budget office to learn more.
6. If you answered “Nonprofit Organization” in Question #5, under what section of the Internal Revenue Code is your organization incorporated (e.g., 501(c)(3), 501(c)(4), etc.)?
Please refer to your IRS nonprofit determination letter for this information.
If your organization is a 501(c)(3) nonprofit, please provide your IRS number from your IRS nonprofit determination letter.
Please refer to your IRS nonprofit determination letter for this information.
If you have a DUNS number, please enter it here:
Enter your D&B D-U-N-S number if your organization is registered.
7. In one paragraph, briefly describe your organization’s mission, history and 2-3 years’ major accomplishments. Include when your organization was formed and how many members are currently on your board of directors.
Funders have a responsibility to give grants to organizations that demonstrate the ability to effectively manage funds and projects from start to finish. Projects that fit in an organization's mission are more likely to be successful than those that don't. History and major accomplishments are indicators of organizational capability.
8. In one paragraph, briefly describe your organization’s current programs and activities. Please provide a description of any active grants including the name(s) of the funder(s) and the amount(s) of the grant(s).
Describe your current programs, activities and open grant(s) to demonstrate your capabilities. If you have numerous programs, explain your capacity to handle more.
9. Describe how your organization is staffed (identify paid and volunteer staff) to ensure the project will be completed successfully and federal funds safeguarded. Please include the names and titles of all paid staff.
Explain how your organization will staff the project, including any new staff needed. Include the names and titles of all paid staff members. Identify by name specific paid and volunteer staff that will ensure the project gets completed successfully and will ensure federal funds are safeguarded. If personnel are to be hired or contracted, describe.
10. Does your organization have a fiscal sponsor?
The applicant organization must have legal standing to apply for a grant from the California Fire Safe Council. If you are a Nonprofit, For-Profit or Other organization, you must be incorporated to do business in the State of California and you must have a Federal Employer Identification Number/Federal Tax Identification Number (FEIN/FTIN).
If you do not meet these requirements, you must identify a fiscal sponsor that has legal standing to act as your financial administrator.
11. Fiscal Sponsor Organization Name
Enter your fiscal sponsor’s organizational name. If your project is selected for funding, grant funds will be provided to your fiscal sponsor.
12. Fiscal Sponsor Organization Address
Fiscal Sponsor Address, City, State, Zip
Enter this information for the organization.
13. Fiscal Sponsor Contact Person
Enter this information for the person who will manage the grant fund. The Fiscal Sponsor Contact must be a different person than the Applicant’s Primary and Administrative Contacts.
14. Fiscal Sponsor Organization Type
Pick from the drop-down menu. If the applicant organization does not have legal standing, then the fiscal sponsor must. For example, if you are a Nonprofit, Profit, or Other organization, you must be incorporated to do business in the State of California and have a Federal Employer Identification Number (EIN).
15. If you answered “Nonprofit Organization” in Question #14, under what section of the Internal Revenue Code is your organization incorporated (e.g., 501(c)(3), 501(c)(4), etc.)?
Please refer to your IRS nonprofit determination letter for this information.
If your organization is a 501(c)(3) nonprofit, please provide your IRS number from your IRS nonprofit determination letter.
Please refer to your IRS nonprofit determination letter for this information.
If you have a DUNS number, please enter it here:
Enter your D&B D-U-N-S number if your organization is registered.
16. In one paragraph, briefly describe your organization’s mission, history and 2-3 years’ major accomplishments. Include when your organization was formed and how many members are currently on your board of directors.
Funders have a responsibility to give grants to organizations that demonstrate the ability to effectively manage funds and projects from start to finish. Projects that fit in an organization's mission are more likely to be successful than those that don't. History and major accomplishments are indicators of organizational capability.
17. In one paragraph, briefly describe your organization’s current programs and activities. Please provide a description of any active grants including the name(s) of the funder(s) and the amount(s) of the grant(s).
Describe your current programs, activities and open grant(s) to demonstrate your capabilities. If you have numerous programs, explain your capacity to handle more.
18. Describe how your organization is staffed (identify paid and volunteer staff) to ensure the project will be completed successfully and federal funds safeguarded. Please include the names and titles of all paid staff.
Explain how your organization will staff the project, including any new staff needed. Include the names and titles of all paid staff members. Identify by name specific paid and volunteer staff that will ensure the project gets completed successfully and will ensure federal funds are safeguarded. If personnel are to be hired or contracted, describe.
19. Project Name and Priority
Enter your proposed project's name. Enter the project's priority per grant proposal submitted per applicant organization or fiscal sponsor. Example: 1 of 1, 3 of 5 etc. Remember there is a limit of 5 proposals submitted per organization.
FINANCIAL INFORMATION
20. Funding Requested: $
Enter the amount of grant funding you are requesting for this project. This amount must match the amount in 1j of Question #57. Enter whole dollars (no cents). Do not use any punctuation.
21. Matching Funds Provided (all sources): $
Enter the amount of matching funds your organization and your partners will provide to this project. This amount must match the total amount in Question #59. Enter whole dollars (no cents). Do not use any punctuation.
22. Total Project Cost: $ Automatic Calculation
23. Percentage of Match to Total Project Cost: Automatic Calculation %
PROJECT LOCATION
24. Latitude: Longitude:
Enter this information in decimals. Find the needed information at http://wildfire.cr.usgs.gov/fireplanning/. Run the Fire Planning and Mapping Tool Viewer. Retrieve the map with your project's boundaries and click Display Latitude and Longitude. Enter the information in Decimal Degrees only. Latitude is expressed in numbers as DD.DDD N; Longitude is expressed in numbers as - DDD.DDD W. Latitude example: 41.995 N; Longitude example: -122.622 W. If your project covers a large area, such as a county, choose the coordinates that best represent the project boundaries
25. Is the area impacted by your project at risk from fire originating on federal land?
If you answer yes to this question, make sure to select the appropriate agency(ies) that own or manage the land. Once you select an agency nearby, choose from the drop down menu to select the nearest national park, monument, recreational area, forest, refuge or field office to your project area. If you need help, contact local agency representatives or consult a map for this information. Also select one of two options listed to note how far your project is from federal land in miles.
If yes, which federal land?
26. Congressional District
Enter the district number(s) for the project location. Find Congressional District numbers for California at http://www.calvoter.org/maps; and Nevada at http://mapserve.leg.state.nv.us/website/lcb/viewer.htm.
State Assembly/House District
Select the State Assembly district by number(s) in which your project is located. Find CA State Assembly districts at http://www.calvoter.org/maps; and NV State Assembly at http://mapserve.leg.state.nv.us/website/lcb/viewer.htm
State Senate District
Select the State Senate district by number(s) in which your project is located. Find CA State Senate districts at http://www.calvoter.org/maps; and NV State Senate Districts at http://mapserve.leg.state.nv.us/website/lcb/viewer.htm
27. Counties
First, select the state in which the proposed project will take place. Then, select the county of the proposed project from the check boxes. If you are proposing to work in multiple counties, please select the county in which the majority of work will be performed. If the work will be divided equally across county lines, then select more than one county.
PROJECT OVERVIEW
28. How many total acres is your project?
What is the size (in acres) of your project area?
29. Project Deliverables (check all that apply)
What is your project producing and how much is it costing?
Use the definitions below to help you identify the type of project(s) you're proposing. Then, check the appropriate box(es). You can check more than one box. Fill out the "Amount Projected" and "Federal Cost" information for each project type you check. For example, if you check Mechanical Treatment and Prescribed Fire Treatment, note acres to be treated using each method and the cost to the grant (Federal Cost), e.g., Mechanical treatment 32, 5000, Prescribed fire, 5, 2500.
Type of Project Definitions
- Community Assessment Wildfire Planning
- Community Risk Assessments: An analysis of community values at risk, levels of protection and fire hazards to the community.
- Community Wildfire Protection Plans (CWPP): CWPPs help prioritize fuel treatment projects across jurisdictional boundaries in a manner envisioned in the Healthy Forests Restoration Act, National Fire Plan and 10-Year Comprehensive Strategy.
Key Points:
CWPPs are generally developed by local government, and/or a fire safe council with assistance from state and federal agencies, and other interested partners. Plans take a variety of forms and may be as simple or complex as necessary, based on the specific needs and desires of the local community or county. While plans do not need to be overly complicated they should effectively address local forest and range conditions, assets-at-risk, and priorities for action.
The minimum requirements for a CWPP are:
- Information/Education
- Workshops & Training: An educational meeting or forum that provides education to stakeholders that results in the reduction of community vulnerability to loss from wildfire (e.g., Firewise workshop or similar). Essential elements of a workshop include instruction or activity that informs participants about local wildland fire issues, history and behavior, and emphasizes the reduction of flammable fuels adjacent to, and within, wildland-urban interface (WUI) areas.
- Outreach & Education: Efforts to educate and create behavioral change resulting in fuel modification around homes in the WUI. Activities include, community outreach events, home evaluations, media/public information events, training residents, signing, GIS/Community mapping, data collection, coordination and distribution. Example: Your community education project includes a media event, 16 public events, a new sign program and 2 training sessions for residents. Total = 1 + 16 + 1 + 2 = 20
- Education/Information Products: Products used to educate and create behavioral change resulting in fuel modification around homes in the wildland-urban interface. Products include brochures, calendars, news releases, refrigerator packets, window signs, flags, etc. Count each type of product once. Example: Your project includes creating a defensible space clearance brochure, senior assistance window signs and a news release. Total: 3.
- Fuels Treatment
- Preparation for treatment: Activities undertaken to prepare the area for fuels treatment.
- Mechanical treatment: Work that manually removes or modifies fuel loading to minimize fire hazard.
- Prescribed fire treatment: To deliberately burn wildland fuels in either their natural or modified state and under specified environmental conditions, which allows the fire to be confined to a predetermined area and produces the fireline intensity and rate of spread required to attain planned resource management objectives.
- Other treatment: work that involves the use of chemicals and/or biological methods to reduce hazard from wildfire.
How to calculate acres: First convert all measurements to feet. Then multiply the length by the width of the project size. Next, convert feet to acres by dividing total by 43,560 (sq ft/acre). Finally, round up to whole acres. For residential treatments, estimate the average size of the treated area, say 0.5 acres, then multiply by the total number of properties treated.
- Values Protected
Use the definitions below to help you estimate the value of resources and values protected by your project. All Grant Proposals including educational or public outreach projects must answer these questions.
- Homes Protected: The total number of homes that are directly (such as defensible space) or indirectly (such as a fuel break) protected from wildfire.
- Community members protected: The total number of individuals living in the community that are protected from wildfire by your project. Educational projects can protect community members by increasing awareness that creates behavioral change.
- Property protected: The total value of property protected from wildfire by your project.
30. Briefly summarize the problem
Briefly describe the problem that your program will address.
31. Describe the proposed project and how it addresses the problem
Describe your proposed program and how it will address the problem identified in question #30.
32. In what type of plan is the project or area to be addressed by the project identified (check all that apply):
- The proposed project or the problem/area it addresses should be identified in a plan, for example, a community wildfire protection plan. Projects that are will rank higher. If your project is to create a plan, explain the need for the plan.
- To find out if your project or the area to be addressed by your project is in a Community Wildfire Protection Plan (CWPP), contact your local fire department, local government or state forester. Also, links to some CWPPs are available at http://www.cafirealliance.org/cwpp/cwpp_status.
- To find out if your project is in a DMA 2000 Local Hazard Mitigation Plan, contact your local department of emergency services.
- To find out if you project or area to be addressed by your project is in another type of plan, contact your local fire department, land management agency, utility district, etc. Sources include, but are not limited to the California Department of Forestry & Fire Protection, USDA Forest Service, USDI Bureau of Land Management, USDI Fish & Wildlife Service and USDI National Park Service.
33. What is the project/area’s priority in the plan identified in question #32 and on what page of the plan is it addressed?
Self-explanatory.
34. Community(ies)-at-risk affected by this project within 1 ½ miles of your project area.
Select from the drop-down list the Communities at Risk within 1 ½ miles of your project area that will be affected by your proposed project. You may select more than one.
35. List communities, other than communities-at-risk, that will benefit from this project.
If communities other than those in the communities-at-risk section will benefit, list them in the question that asks about other communities than communities-at-risk affected by the project.
36. How many people (such as planning, fuels reduction, environmental compliance, project management, etc.) will you employ with this project? Please count both contractors and salaried employees.
Explain how your organization will staff the project, including any new staff needed. Identify by name specific paid and volunteer staff that will ensure the project gets completed successfully and will ensure federal funds are safeguarded. If personnel are to be hired or contracted, describe.
37. Condition Class: Check the appropriate box(es). Find your project's condition class(es): Federal Condition Class definitions, CDF Fire Hazard Severity Zones map. If you use the CDF map, convert the hazard zones to federal condition class as follows
- CDF Moderate Hazard Zone = Federal Condition Class 2
- CDF High Hazard Zone = Federal Condition Class 3
- CDF Very High Hazard Zone = Federal Condition Class 3
38. Fire Regime: Fire Regime
Check the appropriate box(es). Find your project’s fire regime(es): Federal Fire Regime definitions
39. Sustainability
How will this project lead the community to investing (i.e., effort, funding) in making itself fire safe after the grant term ends.
Describe how this project will create long-term community responsibility and capacity for sustaining itself after the grant term ends.
40. Success
How will you know your grant program has been successful? What are the indicators of success?
Describe the way you will measure your program’s accomplishments and how you will know if it has been successful.
FUEL TREATMENT PROJECTS
41. Is this a fuels treatment project?
42. All ground disturbing projects must complete an environmental compliance review approved by the California Fire Safe Council. All ground disturbing projects must complete an environmental compliance review approved by the California Fire Safe Council. Please select the following studies that have been completed, or will be completed, for this project:
Endangered Species Act, Migratory Bird Treaty Act Species and National Historic Preservation Act compliance reviews are mandatory and will be conducted by the appropriate federal agency.
43. If this is an ongoing project, please identify the name and the grant number of the project under which the earlier parts of the project were funded.
44. What’s the approximate acreage of the project’s surface disturbance? Please identify any seasonal constraints.
Note the acreage of surface disturbance and seasonal constraints such as limited prescribed fire during fire season or nesting periods of animal species.
45. Proposed months of treatment?
Note the months of the year during which you would like to do the treatment.
46. Time of day of treatments?
Note the time of day during which you would like to do the treatment.
47. Is the project located on an existing road?
Provide any explanation you think is relevant.
48. Is the project located off-road?
Select Yes or No.
49. Will new or temporary roads be developed?
Select Yes or No.
50. What is the distance (in feet) from live stream, wetlands and other special site characteristics? What are the site characteristics?
Indicate by choosing a selection in feet measurement the distance from live stream, wetlands, or other special site characteristics.
51. What is the dominant vegetation type at treatment site?
Select only one type that best describes the dominant type in the project area. If you select “other,” be specific about the type of vegetation.
52. If vegetation is to be modified, describe in detail.
Select the type of vegetation to be treated from the drop down menu. Describe how the treatment will be performed, what type of equipment will be used, who will perform the work and how will they work on the project.
53. Will the project generate biomass, small logs of a merchantable volume or a marketable product?
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Select yes or no if your project will generate biomass by selecting saw logs, chips, firewood, fuel wood, post and poles or indicate Other type. Biomass is any plant material removed from the site. Estimate the volume of biomass by using the following formula:
Cubic Volume: Refers to the amount of wood in a tree or log expressed in cubic feet. Please see the table below for the cubic volume by DBH class. So if you have 10 trees that are 9 inches DBH the volume of each tree is 6 cubic feet, multiplied by 10 trees so, the total volume would be 60 cubic feet.
Cord: A standard cord of firewood is 128 cubic feet of wood, generally measured as a pile 8 feet long by 4 feet tall by 4 feet deep.
Lineal feed: is the accumulated length so if you have 10 poles each 8 feet long the total lineal feet would be 80.
Green ton: Please see the table below
Diameter Breast Height (DBH) is measured 4.5 feet above the ground level on the uphill side of the tree.
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| Diameter Breast Height (DBH) |
Cubic Volume |
Density Conversion Factor (Bole and Branch) |
Weight per Cubic Foot |
Tree Weight (lbs) |
| 4 |
1.0 |
2.12 |
48 |
101 |
| 5 |
1.5 |
2.09 |
48 |
150 |
| 6 |
2.0 |
2.05 |
48 |
196 |
| 7 |
3.5 |
2.02 |
48 |
339 |
| 8 |
5.0 |
1.98 |
48 |
475 |
| 9 |
6.0 |
1.94 |
48 |
559 |
| 10 |
7.0 |
1.85 |
48 |
622 |
| 11 |
8.0 |
1.77 |
48 |
680 |
| 12 |
11.5 |
1.70 |
48 |
938 |
| 13 |
15.5 |
1.62 |
48 |
1205 |
| 14 |
20.0 |
1.58 |
48 |
1516 |
54. Is the biomass product being utilized?
Indicate if you will make use of your biomass.
55. Are Elderberry shrubs present in your project area?
Self-explanatory.
56. Workplan
Fill in the blanks for each major task. Click “Add Data to Table” to create the workplan below. These steps must be done for each major task. Please note: every workplan must have a sequential task entitled “photo monitoring” and “success story development.”
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In the Sequential Tasks/Activities box, describe the major tasks that will be performed to complete your project (e.g., Host quarterly education workshops; develop a CWPP; perform defensible space clearing for low-income/elderly/disabled homeowners; perform biological/cultural resources study; create a shaded fuel break; etc.). Be as detailed as necessary to describe the tasks required to complete your project.
In the Timeframe box, indicate the month(s) in which you will work.
In the Responsible Party box, indicate who (by job title) will be responsible for performing the work and supervising its completion.
In the Outcomes/Results/Deliverables box, list the specific outcomes from the tasks/activities performed. See examples below:
Example 1: If you host quarterly education meetings, your outcome might be: 200 homeowners will be taught how to create and maintain a defensible space around their homes and how to inspect their roofs, gutters, siding, etc. for potential fire hazards.
Example 2: If you’re project involves developing a CWPP, the outcome could be an approved and executed CWPP.
Example 3: When your task is to perform defensible space work for low-income/elderly/disabled residents, your outcome/result/deliverable might be: 150 homeowners will have a 100’ defensible space created around their homes.
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57. Budget Detail
Fill in the blanks for every expense in your project. Click “Add Data to Table” to create the budget detail worksheet below. These steps must be done for every budget expenditure.
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In the Cost Categories boxes, itemize your expenses by category (i.e., Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Other and Indirect).
a. Personnel
Enter the job title and the number of individuals that will work on your project. Example 1: if you will hire a full-time project coordinator, enter “project coordinator (1).” Later you will enter a dollar amount for this position and whether it will be paid by the grant, your organization or one of your partners.
Example 2: If you will use a work crew of three full-time employees and one half-time employee, enter “work crew (3.5).” Later you will enter a dollar amount for these positions and whether they will be paid by the grant, your organization or one of your partners.
NOTE: The Personnel category is for employees that receive W-2 forms. If your organization does not have employees and you use independent contractors, use the Contractual budget category.
NOTE: Personnel is also used to track volunteer labor match.
b. Fringe Benefits
Enter the fringe benefits associated with each employee listed in the Personnel category. Example 1: Project Coordinator benefits @ 20% of salary (e.g., FICA, federal and state taxes, Medicare, health insurance).
c. Travel
Use the Travel category to budget for mileage expenses to/from project site(s), to/from meetings, etc. The current federal rate is $0.55/mile. Consider budgeting for 1-2 nights of hotel lodging if you need to travel a long distance to attend a grants training workshop during the life of the program. Example 1: 500 miles to/from project site @ $0.55/mile = $275. Example 2: 2 night’s hotel for grants workshop @ $125/night = $250.
d. Equipment
The Equipment category should be used only if your organization is requesting to purchase a tangible item with a unit cost of $5,000, or more, and a useable life span of longer than one year. The item requested must be an allowable item per the federal funding guidelines. Non-allowable items will be removed from your budget during the review and scoring process. Items costing less than $5,000 per unit should be recorded in the Supplies category.
e. Supplies
The Supplies category is for all of the supplies and materials needed to complete your project (e.g., hand tools, personal safety equipment, chain saws, replacement parts, project computer, project software, paper, toner, educational materials, signs, brochures, etc.). Supplies have unit costs of less than $5,000. Example 1: 2 chain saws @ $900 each = $1,800 + $153 sales tax = $1,953 total. Example 2: 1 box of printer paper @ $25. Example 3: Printing of 1,000 educational brochures @ $350.
f. Contractual
Use the Contractual category for any companies, professionals or individuals that you hire as independent contractors for the project (e.g., work crews, chipper rental, biological/archeological consultants, grant management, etc.). You must solicit bids for services if you choose to use contractors.
g. Other
The Other category is a catch-all for expenses that do not fall within the scope of the above categories (e.g., insurance, maintenance/repairs, equipment rental, etc.).
i. Indirect Charges
Complete this category only if your organization has an approved Indirect Cost Rate (ICR) proposal. You will be required to provide a copy of your approved ICR proposal to the California Fire Safe Council if you request indirect expenses.
k. Project Income
If your program charges a fee for its services, any funds received would be recorded as project income.
In the Funding Sources boxes, enter the cost of every line item expense by the source of funds used (i.e., grant funds, your organization’s funds [applicant] or your partners’ funds [whether cash or in-kind]).
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58. Budget Summary
59. Match Amounts by all organizations (including applicant) providing match
Show the dollar amounts of the matching contributions by the organization(s) providing the match. Enter whole dollars—no cents—and do not use punctuation marks. All non-federal contributions, including cash and third-party in-kind, are eligible for match. The match shown in your grant application cannot be used as a match for other federally-assisted projects or programs. The total must match the amount in question #21 and the sum of 2j + 3j in question #57 of the budget detail form.
| Organization Name | $ Value | | Organization Name | $ Value |
| 1. | | | 6. | |
| 2. | | | 7. | |
| 3. | | | 8. | |
| 4. | | | 9. | |
| 5. | | | 10. | |
| | | | TOTAL | $ |
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Submit letters of commitment from all organizations providing matching funds to the project. Each letter of commitment must be on the organization’s letterhead providing the match and signed by the organization’s official representative.
The applicant organization must also provide a letter indicating the amount of match and a description of the personnel and/or services to be provided.
Fiscal sponsors must submit a letter, on their letterhead, certifying they have agreed to serve as the applicant’s fiscal sponsor.
For identification purposes, each letter must include the project’s name and the name of the applicant organization as they appear in the grant proposal. Each letter of commitment must describe what the organization will provide and the value of what they will provide.
Send all of your letters of commitment, including a summary sheet listing all of the organizations and their match amounts, in one packet to: California Fire Safe Council, 502 W. Route 66, Suite 17, Glendora, CA 91740.
The letters must be POSTMARKED by the grant application deadline of February 26, 2010 for your project to be considered for funding.
If you would like confirmation that your letters were received by the California Fire Safe Council, please use a Return Receipt/Delivery Confirmation from the U.S. Postal Service or send your letters via UPS or FedEx with a delivery tracking number. The California Fire Safe Council will not notify you that your letters were received.
YOU MAY NOT SUBMIT THE LETTERS VIA E-MAIL OR FAX.
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